File Transfer Procedure:
The member (allottee / transferrer) desiring to transfer his / her plot or part thereof or his share in the DHA shall have to personally appear in DHA Office before the Director Transfer & Record or any officer authorized on behalf, shall present the following documents
A letter / application addressed to the Secretary requesting for transfer of allotment of his / her plot or any part thereof or his / her share in the DHA.
An Affidavit on a Rs. 20/- non-judicial stamp paper duly attested by the Oath Commissioner regarding transfer of plot.
Original allotment / transfer / allocation or intimation letter shall be submitted for relinquishment and cancellation so that new letter be issued in the name of transferee.
Photocopy of Computerized National Identity Cards, both of transferrer and transferee duly attested.
No Demand Certificate, site plan and possession letters shall be obtained by the transferrer before transfer.
Completion certificate in case of constructed properties.
Clearance from Cantt Board regarding TIP / Property Tax / House Tax.
In case of mortgaged property, redemption deed, cancellation of General Power of Attorney, Bank clearance letter and original permission to mortgage issued by the DHA.
In case of court case, certified copy of court orders regarding dismissal of the suit / vacation of stay.
In case of Guardians, original copy of guardianship certificate, certified copy of permission to sell the property and approved draft of sale documents by the guardian judge.
The cutting and over-writing in the contents or documents will not be accepted. Partially handwritten / typed papers will not be accepted.
Procedure to Obtain NDC:
In order to obtain NDC the member / allottee / owner of the plot has to apply personally or through his / her representative. NDC shall be prepared after endorsement by Director Building Control, Legal Advisor, Transfer Officer, Record Officer and finally by Director Transfer & Record. Accounts Branch will prepare the NDC after clearance of all the dues required to be paid by the seller including transfer fee before the time of execution of transfer.
Procedure to Find out and Deposit Dues
To ascertain and know about the amount to be paid the member / allottee / owner shall make an application in writing personally or through his authorised agent / property dealer to Account Officer.
Account Officer will get the print out from the Computer giving all the dues including the transfer fee, if so requested to be paid. This print will be in quaduplicate. Dues will be deposited in the authorized bank.
Seller / Purchaser will personally appear before the transfer officer. Three signatures be affixed on the application / forwarding letter submitted by the seller. He will sign and put his thumb impression on transfer register in front of transfer officer. Purchaser will sign and put his thump impression on transfer register and on undertaking submitted by the purchaser. Finally they both (Seller and Purchaser) are photographed and purchaser will affix finger print in biometric system for record / future verification
Transfer documents except the documents attested abroad by the Embassy / High Commission shall be submitted in the office of the DHA within 30 days of the execution / signing of the documents after payment of CVT, Stamp Duty and Membership fee. No extension of time for submission of documents will be given. Stamp or endorsement showing the date and serial number of the execution of documents shall be affixed on the back side of the affidavit on a stamp paper, however documents can be received after the payment of Rs. 10,000.00 as penalty and an undertaking regarding reason of delay.
Cancellation of Transfer Documents
Documents for transfer of plot / property once executed by transferrer and transferee can be cancelled within 30 days of the execution or so in extremely genuine cases in the presence of both the parties before the Director Transfer & Record after recording the statements of both parties. In case of cancellation of such documents membership / transfer fee already deposited will not be refunded or adjusted for another transfer.
Members Living Abroad
The members living abroad and desiring to transfer their property may appear before the Officer authorized along with a set of papers (received from DHA through a representative / GPA) in the Embassy / High Commission for attestation. The Officer attesting the documents will indicate serial number of the documents at which the same are entered in the register maintained in this context. The original copy of the documents shall be sealed in an envelop by the officer attesting these documents and sealed envelop shall be handed over to the person / member executing these documents. On receipt of these documents the owner / trasferrer shall forward the same directly to the DHA. On receipt of the sealed envelop containing original documents, the officer appointed by the DHA shall satisfy himself that the seal of the envelop was intact and no tampering of the documents was attempted or caused during the transmission. The photocopies of the documents presented in the sealed envelop will be forwarded to the same Embassy / High Commission & the owner / transferrer for verification of attestation. As soon as DHA receives verification from individual and the Embassy / High Commission, the transfer of allotment will be processed. After completion of the other requirements like clearance of dues, statements of the authorised agent of the seller regarding acknowledgement of receipt of the sale price of the plot, the transfer will be executed by the transfer officer.
Members Suffering from Physical Disability
The member desiring to transfer his / her plot, if suffering from a disease and physical disability and not allowed by the Doctor to move out, shall make an application to the Secretary requesting for the transfer of his / her plot along with a certificate issued by the Doctor. On receipt of such application, Secretary / Director Transfer & Record may allow the execution and completion of documents described above in the manner he deems fit. The expenses for traveling of representative from DHA Office to the residence of member and back and the charges endorsed by DHA shall be borne by the transferrer or transferee.
The Members under Legal Restraint
Any member owning a plot in the DHA and desiring to transfer his / her plot, if placed under a legal restraint or confined in jail for a long period, may apply to the Secretary for transfer of his / her plot. On receipt of such application the Secretary may, if satisfied with the contention, allow the submission and transmission of documents through the Superintendent Jail or the Officer in whose custody the tranferrer happened to be. The officer who shall issue a certificate for transmission of transfer documents to his office under his signatures and office seal. The transfer affidavit shall also be attested by the said officer.
Receipt of Transfer Letter
After approval of the transfer / allotment, the transfer letter shall be issued in the name of purchaser within fifteen days of submission of the transfer documents in the DHA. Transfer letter shall be handed over to the owner / purchaser after obtaining his signatures with full particulars on the office copy of the transfer letter.
Associate Membership Form
Associate Membership Form duly completed in all respects, affixed with two passport size photographs will submitted to Transfer Branch, alongwith deposit slip of membership fee
Urgent transfer can be carried out within one day, if seller or buyer agrees to make the payment of Rs 22,000.00 as urgent transfer fee, however it shall not be applicable on constructed buildings.
Urgent Transfer Letter
Urgent transfer letter will be issued on next working day to the buyer if he or she agrees to make the payment of Rs 6,000.00 as urgent transfer letter fee.